Ruislip VW

HR Coordinator

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Are you passionate about people and confident within the HR field?

About the role

Citygate Automotive are a successful and expanding Motor Retail Group. We are seeking a HR Coordinator who is passionate about people and confident within the HR field.


Ideally the candidates will have a minimum of 1 years’ experience working as a HR Administrator. You must have a good understanding of HR legislation particularly around HR administration and advisory practices. You should have first class communication skills both, verbal and written and you must be passionate about people.


The Role

Controlling all personnel administration and data within a secure system to ensure all documents are effectively stored in line with GDPR.

Producing offer letters, Terms & Conditions and New Starter packs.

To set up New Starters on our HR system (ADP).

To Maintain and administer HR System ADP

To carry out the On-boarding process upon employees’ commencement.

Sending a probationary diary reminder to managers for all new starters

Carry out all employment referencing checks, including credit checks, criminal record checks, right to work.

Ensure that all leavers are processed in line with the leaver’s forms received from managers, checking for accuracy, send an acceptance of resignation letter.

Provide a monthly starters and leavers list to the Communications Centre/ IT and the Group Compliance Manager

Arrange and schedule the monthly induction for our training academy.

Assist with communicating with the marketing department regarding placing and removing adverts on the Company careers website and assist the Group HR Manager with writing Job Descriptions.

Collation of Payroll documents (Starters, Leavers and Amendments) on a monthly basis and submit to our Payroll department for processing by a set deadline.

Prepare Investigative / disciplinary documentation ensuring that the Group HR Manager has been consulted and approved prior to issuing

To assist with Investigation and disciplinary hearings as required

Have up to date knowledge on all current employee legislation

To offer sound HR guidance to Managers and Directors in line with current employee legislation and company policies and procedures


The successful candidate

  • Experience in a similar role within a HR function
  • Working towards CIPD
  • Excellent communication, administration and liaison skills
  • The ability to take ownership for tasks
  • Be confident to work across all levels of the organisation
  • Travel across the sites within the group is part of the role, therefore a full driving licence is essential for the role,


The hours of work are Monday to Friday 9am – 5.30pm


The successful HR Coordinator will be working towards the CIPD qualification and ideally have a minimum of 1 years’ experience.



  • 28 days holiday including bank holidays
  • Staff Discounts
  • 3 x Annual Salary death in service


Please forward CV’s to

First Step

Contact details

Second Step

CV & Cover letter

To apply, please attach your CV and a supporting cover letter